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Creative development
Our Clients are assured of the most innovative and creative programming possible. Firstly, they won't experience event fatigue as no programme content is ever bought off the shelf. We don't plagiarise other ideas out their in the industry.
If we are going to recommend a hotel our personal pre-requisite is that we are familiar with the property and if we don’t have an existing working relationship with management we very quickly establish one and then ascertain the suitability and applicability of the particular venue to the Client brief.
If we recommend a tour, we walk it through from start to finish ensuring it will meet our Client’s expectations.
Time consuming? Yes.
Expensive? Yes.
We take the time and energy to ensure the programme's content is the very best, every time.
Meeting & Events
Many different types of events fall under the broad umbrella of events. From user group conferences to sales kick-offs, from congresses to product launches and roadshows as well as management meetings and incentive travel.
A great meeting takes planning. And planning takes time, hundreds of hours attending to everything including, site research, hotel negotiations, space planning, catering, staging, audio visual, registration, housing, transportation, communication, accounting and the list goes on.
When you hire Solutions Group, our Event Managers and Co-ordinators work behind the scenes to manage every aspect of your successful programme. As your meeting planning partner, we take the logistical burden off you so you can remain focused on the message and content that will achieve your objectives.
Pre- Program: The Strategic Development
We help you analyse the critical success factors for your event and work through the planning process to develop a realistic budget that will allow you to achieve your objectives while containing expenses. Keeping your costs low and your service levels high is our priority. Accurate and transparent line item budgets are a forte of Solutions Group.
Site/venue selection
Solutions Group will provide a detailed analysis of suitable locations and venues that meet the needs of your group. All logistic detail will also be provided inclusive of air travel options and cost comparisons, hotel room rates and availability, usable meeting and function space, team building activities, off property venues and special events. We have extensive knowledge of most locations and interesting spaces and will help you work through the advantages and drawbacks of a potential conference location.
Site inspection - once the choice of meeting sites is narrowed Solutions Group will plan an inspection itinerary and escort your representatives to view the locations in person. This final evaluation ensures the best selection is made to meet the needs of your programme.
Negotiation
Solutions Group will use its skills to negotiate favourable contracts with suppliers, hotels, meeting facilities, transportation, airlines, etc and protect your organisation's interest.
Programme Design and Communications
Solutions Group will work hand in hand with you to achieve your vision while adhering to a budget. Brainstorming themes, entertainment options, staging ideas, etc. are all included in our service.
Planning
Solutions Group takes care of all the nuts and bolts – suitable venue, room set-up, staging, AV requirements etc. to make your meeting seamless. We also help you plan and organise all of your food and beverage needs, entertainment, themed décor, team building events and sports activities to make your programme a standout one to participants.
Timeline for your event
One on the most confusing aspects many corporate event planners face when starting a sales or marketing event is - how do we get started? What do we do first? And what do we do next?
Solutions Group has one word of advice...Relax! That's exactly why many companies partner with us. We will ensure your entire event is scheduled correctly from start to finish. To get your event started, contact us or check out our planning process.
Food & Beverage
Solutions Group offers menu planning, literally from peanuts and pretzels!
We bring two decades of practical experience in the pre-planning and execution of themed dinners, gala awards evenings and year end functions spanning from 10 – 3000 guests.
Entertainment
This is where the real fun begins and where your expectations and our creativity can really make a difference. We have been honoured to work with some of the country's greatest entertainers, stage shows and musicians at a countless number of the best venues on offer - from private homes to grand ballrooms of hotels, from convention centres to stadiums. |
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