Event Management

Many different types of events fall under this broad umbrella. We successfully create and execute all of them from Sales Kick-Offs to Congresses, Product Launches and Roadshows as well as Management Meetings and Incentive Travel.

A great meeting takes planning. Planning takes time, hundreds of hours attending to all the facets that make up a well-structured event. As your meeting planning partner, we take the logistical burden off you so you can remain focused on the message and content that will achieve your objectives.

Solutions Group Events | Event Management
Solutions Group Events | Event Management
Solutions Group Events | Event Management
  • Pre- Program: The Strategic Development

    We help you analyse the critical success factors for your event and work through the planning process to develop a realistic budget that will allow you to achieve your objectives while containing expenses. Keeping your costs low and our service levels high is our priority. Accurate and transparent line item budgets are a forte of Solutions Group Events.

  • Site/Venue Selection

    Solutions Group Events will provide a detailed analysis of suitable locations and venues that meet the needs of your group. All logistic detail will also be provided, inclusive of air travel options and cost comparisons, hotel room rates and availability, usable meeting and function space, team building activities, off property venues and special events. We have extensive knowledge of most locations and interesting spaces and will help you work through the advantages and drawbacks of a potential conference location.

    During the inspection trip, you will soon realise that the relationships our company has with contractors is so well-established, that every obstacle can be easily overcome and removed. While looking after our guests, all our efforts will be focused to their well-being, as our clients satisfaction is the main objective.

    Site inspection – once the choice of meeting sites is narrowed, Solutions Group Events will plan an inspection itinerary and escort your representatives to view the locations in person.

  • Programme Design and Communications

    Solutions Group Events will work hand in hand with you to achieve your vision while adhering to a budget. Brainstorming themes, entertainment options, staging ideas, etc. are all included in our service.

  • Planning

    Solutions Group Events takes care of all the elements – suitable venue, room set-up, staging, AV requirements etc. to make your meeting seamless. We also help you plan and organise all of your food and beverage needs, entertainment, themed décor, team building events and sports activities to make your programme a standout one to participants.

  • Food & Beverage

    Solutions Group Events offers menu planning, literally from peanuts and pretzels! We bring two decades of practical experience in the pre-planning and execution of themed dinners, gala awards evenings and year end functions spanning from 10 – 3000 guests. Entertainment, this is where the real fun begins and where your expectations and our creativity can really make a difference. We have been honoured to work with some of the country’s greatest entertainers, stage shows and musicians at a countless number of the best venues on offer – from private homes to grand ballrooms of hotels, from convention centres to stadiums.

Incentive Travel

Solutions Group Events will recommend the optimum destination at the best rates available in the industry.

Employees need to be kept motivated to perform at their peak. A properly designed incentive programme will keep staff hyped for the entire incentive build up period by means of a full incentive communication service prior to travel.

Solutions Group Events will design and execute a teaser campaign and communicate with participants by means of launch parties. We will provide a travel hotline service beforehand, tease potential travellers via email, and on-line, as well as text technology and destination related gifts.

More and more companies are turning to incentive programmes to stimulate a higher level of performance. When you work with Solutions Group we will guide you through the elements your programme needs to be successful.

Any travel related reward should be a memorable experience and contain elements that individuals could not duplicate on their own no matter what the price paid. Travel also offers intangible benefits such as time with a spouse and an opportunity to mingle with executives on a social basis.

If the reward is merchandise there should be a range of highly sought after items so that something in the product mix appeals to every participant.

  • Self-liquidating cost

    The programme budget should be structured so that the cost of the reward is paid from the incremental increase in profit (via sales increases or cost savings) generated by the winners. In other words, the programme should provide a measurable return on investment.

    No matter what your objectives, Solutions Group Events as a full service incentive marketing company, has the experience and creativity to develop a motivating/inspiring programme that will help you achieve results. All implemented by guiding you every step of the way.

    We take pride in our knowledge of the remarkable and unusual travel opportunities out there and it enables our talented staff and destination management companies to design extraordinary itineraries, customized events and cost-effective packages.

    The company with its well trained and dynamic staff is fully geared to providing the A to Z of any incentive, conference, special interest event and tailor-made programme. Your success will be guaranteed by an outstanding professional service, creative and accurate programmes, detailed information, innovative motivational activities, prompt answers and competitive quotes.

    The superior quality of our services begins from the first contact with our company. You will find friendly and efficient staff always ready to provide the most suitable suggestions for your project. Solutions Group Events team realizes the importance of incentive related activities and therefore the best attention is given to every single detail, resulting in the smoothest development of the operations.

Solutions Group Events | Incentive Travel
Solutions Group Events | Incentive Travel

Audio Visual Productions

Solutions Group Events will work closely with the selected production company, the audio visual company, the hotel and client to make sure that all parties are in accord. From simple backdrops to custom made conference sets, we can add sound, presentation and exhibition equipment with outstanding lighting effects and satellite link ups to create a totally unique experience that will captivate your audience. Our creative team of knowledgeable technicians will work closely with you to orchestrate the production set-up for maximum effect, so that everything goes exactly as you had intended.

Whether it is the Managing Director’s address or a new product introduction, we ensure that your message is clearly communicated and delivered without a hitch. We support you, your staff and the production agency to make any audio visual presentation run smoothly and proficiently. Solutions Group has assisted in hundreds of staged presentations, from small conference rooms to massive web casting, multi-media productions, lighting, staging and theme décor.

Solutions Group Events | Audio Visual Productions

Our production and audio visual services include:

  • Audio visual equipment hire
  •  Venue planning and layout
  • Staging and lighting effects
  • Full technical support
  • Conference and set backdrops
  • Presentation management
  • Timing management
  • Event accessories

Corporate Gifts

Be it a national conference, or an individual incentive trip, gifts and amenities add a classic final touch.

Whether planning a modest in-house affair or a large national conference, Solutions Group Events services saves clients the time, energy and manpower normally expended in sourcing and ordering gifts.

Solutions Group Events offers a full range of on-line merchandise catalogues, to accommodate any budget or programme specifications. We also represent more than a dozen wholesale speciality manufacturers’, of specialised merchandise, advertising speciality items.

We favour distinctive promotional and executive corporate gifts. We stand for inspiration, innovation and style. Bored by all the same old business gifts and schemes, we’ve searched far and wide to find real diversity. Instead of settling for the easy way out, we look at the “bigger picture” by developing strategic creative solutions to meet our client’s exact requirements.

Our promotional gifts and services include:

  • Custom made corporate business gifts
  • Seasonal and festive gifts and presents
  • Staff, trade and sales incentive gifts
  • Corporate retirement gifts
  • Comprehensive database of gifts, rewards and incentives
  • Marketing and conference support
Solutions Group Events | Corporate Gifts

Virtual Events

Solutions Group Events will design your virtual meeting structure taking all small elements into account just as we always have!